10 Key Considerations Before Refurbishing Your Office

Category: Office Design

Office Refurbishment Project Plan

There are many possible reasons for an office refurbishment project, ranging from improving workplace functions to enhancing branding or boosting staff morale. Indeed, research from the University of Warwick found that happy employees are 12 percent more productive, so refurbishment can bring about tangible business benefits.

However, it is important not to dive in without the right level of planning. To help out, we have compiled a list of 10 things you need to consider before refurbishing your workplace.

1. Your Budget

The first thing you need to be clear about when planning an office refurbishment is the amount of money you have to work with. Speak to your finance department, establish a strict budget but always allow for a small percentage of it to be kept for unplanned eventualities as they are very common with all office fit outs.

2. The Location

Before deciding to refurbish your office, it is worth at least considering whether you should relocate instead. Think about where your employees live, what transport links are like, how easy it is to park and how much you are paying in rent and be sure refurbishment is preferable to relocation.

3. Staff Opinions

Although you may have clear ideas about the changes you want to make to the office, it is worth asking staff for their views. What do they like about the current workplace, what do they dislike, and what would they like to change? This will give you a really good starting point for the office design brief.

4. The Layout

One of the most important office interior design decisions revolves around the layout and this will depend on the nature of your work. An open plan may be great for collaboration, but could hurt productivity, while cubicles or booths are great for concentration and privacy, but poor for teamwork. Therefore, getting the right balance is crucial.

5. Office Branding

You also need to think about branding client and staff spaces. This may include a logo in reception areas, or on stationary, but it may be as simple as using brand colours effectively. Colour increases brand recognition by up to 80 percent, according to the University of Loyola, and is especially important in making a good first impression.

6. Outside Help

Fairly early on, you need to start speaking to office interior design specialists and establishing whether they can carry out your planned project within the budget you have. Be sure to ask for references and examples of previous projects they have successfully completed before committing to working with anyone.

7. Technology

Not only should you consider whether the technology you have is good enough for where you want your business to go, you also need to think about how you will protect systems during the refurbishment stage.

8. Legal Compliance

Next, you need to ensure your planned design remains legally compliant. Pay particular attention to the safety of your electrical set ups, make sure your fire escapes are clear and make sure you have alarms fitted and appropriate access to key things like fire extinguishers.

9. Staff Wellbeing

You must also give careful consideration to staff wellbeing. Are your planned workstations comfortable? Are you letting in enough natural light? According to Get Britain Standing, workplace inactivity can contribute to health problems including depression, back ache and even heart disease, so consider sit-stand desks.

10. Future Growth

Finally, it is not enough for businesses to think in the here and now, so it is especially important to consider future growth. Ideally, you should be able to add new workstations to the layout without too much disruption and should have necessary space for extra storage and new technology too.

Posted 12th June, 2017

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