Top 5 Office Fit Out Mistakes

Category: Office Design

Office Fit Out & Refurbishments

Once you have found your perfect office, the next step is to plan the fit out. However, while each individual office fit out project is different, there are a number of mistakes which are commonplace. Here, we take a look at five of these pitfalls, so you can avoid them and complete your project as smoothly as possible.

1. Not planning for contingency purposes

When it comes to office fitting out, establishing a budget is one of the first things you are likely to do. Your budget should be informed by a number of things, including the amount you have available to spend and the amount you want to spend, but can also be shaped by the quote you receive when you first speak to a specialist.

However, many companies make the mistake of contacting a specialist and then using their quote as the final budget. The problem with this is it allows no room for manoeuvre should you encounter surprises. Once operations begin, you will inevitably hit unexpected roadblocks, so try to keep an extra 10 percent back as a contingency.

2. Neglecting future expansion

Another common fit out problem revolves around a lack of future planning. In many cases, a business is so keen to get on with their project and complete the fit out that they give little or no thought towards future expansion. Yet, for a successful company, expansion is almost inevitable, especially as technology advances.

If there's an area of your office that could be adaptable in the future, make sure it has access to power, or can have access easily. In addition, you should insist on a computer server that can handle far more than it currently needs to. The small extra expense now is worth it for the money you will save down the line.

3. Failing to read your landlord's guidelines properly

Prior to even planning your office fit out project, you need to make sure you are familiar with your landlord's guidelines. These are likely to be highly technical in nature, so may require a specialist's help to even interpret them. Nevertheless, each landlord will have different requirements when it comes to the type of workplace changes that can be made and architects and engineers will need to comply with these fully.

"The landlord guidelines should be carefully read through and used as the standard when designing your office," says Jessica Chan, Senior Project Manager for JLL. "There may be conflicts between what the landlord requires the build-out to be compliant with [and] what you had in mind."

4. Inadequate research of companies

Most of those attempting to fit out an office realise that they need outside assistance, but many still make the mistake of assuming that any professional fit out company can help. As a result, they contact a few companies in their local area and simply choose the one with the best reputation, or the one that gives them the best quote.

In reality, you need to research fit out companies far more thoroughly. Each company is likely to have its own plus points and negatives, as well as its own areas of speciality. The company with the most satisfied clients may seem like a safe bet, but you need to research past projects and see if they can achieve what you need.

5. Being inconsiderate towards those around you

Finally, far too many of those fitting out an office pay little or no attention to those around them. In many cases, your office is likely to have other offices above or below it, or at least in the nearby vicinity. Be mindful of the fact that they need to get on with their normal working day.

Try to let existing tenants know about your plans and - if at all possible - plan the noisiest parts of the project outside of the main office hours. If you fail to take other tenants into account, you may annoy them to such an extent that they complain to your landlord and your project gets delayed.


Posted 29th June, 2016

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